What Are Data Entry Jobs? Examples, Where to Find Them, and Required Skills

Data entry jobs are a popular choice for many people looking to work from home or seeking flexible work options. These jobs are straightforward and can be a good fit for those who have a keen eye for detail and enjoy working with data. In this write-up, we’ll explore what data entry jobs are, provide examples, discuss where to find them, and outline the skills required to excel in this field.

What Are Data Entry Jobs?

Data entry jobs in simple terms involve entering, updating, verifying, and managing information in an organization’s database, e.g., MS Excel, Google Sheets, or custom data entry system specific to the industry. This role is important for ensuring that data used for business decisions or operation is accurate and up-to-date. Data entry tasks can vary depending on the industry but generally include inputting data from different sources into a computer system, checking data for accuracy, and maintaining records.

What Are Some Misconceptions About the Data Entry Job?

There are several misconceptions about data entry jobs.

Many people think it’s an easy job that anyone can do, but it actually requires a high level of accuracy.

Another common misconception is that data entry jobs are stress-free. In reality, the pressure to be accurate and meet deadlines can be quite stressful.

Additionally, some people believe that data entry jobs are tedious, which can be true for some, but others find the work satisfying and enjoy the routine.

Finally, there’s a belief that data entry jobs are disappearing due to automation, and AI, but while some tasks are being automated, there is still a demand for data entry professionals as certain jobs can’t be automated or handled by AI due to strict data protection regulations; for example, university or healthcare data often require human oversight to ensure accuracy and compliance with privacy laws.

Examples of Data Entry Jobs

Data entry jobs can be found across different industries, including healthcare, finance, retail, insurance, banking and more. Here are some common examples:

  • Medical Coding Specialist: Entering medical codes into healthcare databases.
  • Transcriptionist: Converting audio recordings into written text.
  • Data Entry Clerk: Responsible for inputting data into systems.
  • Virtual Assistant: Provides administrative support remotely via the internet.
  • Copy Typist: Types documents from handwritten notes, drafts, or other textual sources.
  • Data Technician: Skilled in handling technical data-related tasks.
  • Receptionist: Manages front desk and administrative duties.
  • Clerks: Performs general office and administrative tasks.
  • Data Analysis: Analyzes datasets to provide insightful interpretations.
  • Excel Entry: Enters data into spreadsheets with precision.
  • Word Processor: Expert in formatting and editing text documents.

Where to Find Data Entry Jobs

Finding data entry jobs can be challenging due to the high competition and the commonness of scams. However, there are real sources where you can find these jobs:

  • Staffing Agencies: Many staffing agencies recruit for data entry positions and can place you in various companies.
  • Company Websites: Some companies post job openings on their websites. For example, insurance companies often list data entry positions under titles like “Electronic Data Technician”.
  • Job Boards: Websites like Indeed, ZipRecruiter, and LinkedIn list data entry jobs. Be cautious of scams and verify the credibility of the postings.
  • Freelancing Platforms: Websites like Upwork and Fiverr offer freelance data entry opportunities. These platforms can be tough, but they provide a way to find short-term or project-based work. Other freelancing platforms include: Freelancer, Guru, and PeoplePerHour

Required Skills for Data Entry Jobs

  1. Organizational Abilities: Effectively plan, prioritize, and manage work tasks.
  2. Fast Typing Speed: Quickly and accurately input large amounts of data.
  3. Attention to Detail: Carefully focus on tasks to minimize errors.
  4. Database Knowledge: Understand how databases work and their importance to the organization.
  5. Teamwork Skills: Listen, communicate confidently, respect and help teammates, and consider different viewpoints.
  6. Communication Skills: Clear and effective verbal and written communication, with good spelling and grammar.
  7. Research Abilities: Identify reliable sources, gather and analyze information accurately.
  8. Accuracy: Ensure precision by double-checking work for errors in spelling, grammar, etc.
  9. Office Equipment Operation: Operate printers, scanners, copiers, and other standard office machines.
  10. Software Proficiency: Skilled in using Word, Excel, Access, Outlook, and databases.

Data Entry Clerk Salary Information

The average annual salary as found on SalaryExpert for a Data Entry Clerk in the United States is $43,836, with an average hourly rate of $21.08 and an average yearly bonus of $596.

Entry-level Data Entry Clerks (1-3 years of experience) earn around $33,624 annually, while senior Data Entry Clerks (8+ years of experience) earn approximately $52,221 per year. These figures are based on data collected from employers and anonymous employees in the United States.

Is Data Entry a Hard Job to Do?

Data entry can be both easy and hard, depending on various factors. On the surface, it seems simple because it involves entering data into a system. However, the job can be mentally exhausting and physically straining due to repetitive tasks and the need for high accuracy.

The pressure to be accurate is extremely high, and mistakes can lead to serious consequences. The job can also be monotonous and boring, which can make it difficult for some people to stay engaged.

Tips for Securing a Data Entry Job

  • Improve Your Typing Skills: Practice typing to increase your speed and accuracy. This can greatly improve your job chances.
  • Learn Relevant Software: Learn to use software commonly used in data entry roles, such as Excel, Google Sheets and other database management tools.
  • Show Your Attention to Detail: Provide examples of tasks or projects that required a high level of attention to detail during your interview.
  • Tailor Your Resume and Cover Letter: Show related skills and experiences, including software skill and typing speed. Say any experience that shows your attention to detail.


Data entry jobs offer a flexible work option for those who have the necessary skills and attention to detail. While these jobs can be tough due to the often repetitive nature of the tasks and sometimes challenging to find, there are real sources and ways to help you secure a position.

By improving your typing skills, learning related software, and showing your attention to detail, you can increase your chances of landing a data entry job. Remember, every experience is a step to learning and growing in your career.

Piotr Gacon